BYLAW III. OFFICERS

Section 1. The officers of the Division shall be MEMBERS of the SOCIETY and MEMBERS of the Division and shall consist of a Chair, a Chair-Elect, the Immediate Past Chair, a Secretary, a Treasurer, and a Member-at-Large.

Section 2.

a. The duties of the Chair shall be to preside at the meetings of the Division and its Executive Committee and to carry into effect their decisions and recommendations. The Chair shall appoint the members of all committees whose membership is not otherwise provided for in these bylaws.

b. The duties of the Chair-Elect shall be to assume the duties of the Chair when the latter is absent.

c. It shall be the duty of the Secretary to keep a record of the proceedings of the Division, of the Executive Committee, and of the Board of Publication, and to carry out all the duties of this position as outlined in the Constitution and Bylaws of the SOCIETY. The Secretary shall submit a report to the Division at its spring business meeting and also submit the annual report of the Division to the Council Committee on Divisional Activities. It shall also be the duty of the Secretary to send to the Executive Director of the SOCIETY the names of all officers and committees of the Division within three weeks of their election or appointment, and to notify that officer of any changes in officers and committees during the year.

d. The duties of the Treasurer shall be to have charge of the funds of the Division, to collect dues and assessments, to make such disbursement as are authorized by the Executive Committee, to maintain a list of members and affiliates, and to distribute such notices as the business of the Division may require. The Treasurer shall submit a report to the Division at its spring business meeting. The Treasurer shall also prepare an annual financial report required by the Bylaws of the SOCIETY as part of the annual report of the Division that is submitted by the Secretary to the Council Committee on Divisional Activities.

e. The duties of the Member-at-Large shall be to represent the membership-at-large at Executive Committee meetings and to provide leadership in the area of membership recruitment and retention.

f. In addition to duties listed above, the officers shall perform any other duties required by the Constitution and Bylaws of the SOCIETY, and to carry out such additional duties as may from time to time be requested by the Executive Committee of the Division.

Section 3. Elections

a. All Councilors, Alternate Councilors, and officers, except the Chair and the Immediate Past Chair, shall be elected by a plurality vote of the qualified electors of the Division, voting by ballots distributed by the Secretary not later than September 1. To be validated and counted, ballots must be received by the Secretary or designated surrogate by October 1. Tie votes for any elected position shall be resolved by a secret vote of the Executive Committee.

b. The Chair-Elect shall succeed to the position of Chair and the Chair shall succeed to the position of Immediate Past Chair.

c. Nominees for other elected positions to be filled shall be selected by the Committee on Personnel and Nominations. This committee shall distribute a list of at least two candidates for each office at the business meeting of the Division held during the spring meeting of the SOCIETY, after having ascertained that nominees are willing to serve. If other nominations are made from the floor at the business meeting, and the willingness of the nominee to serve is ascertained, the additional nominees shall be included on the ballot, along with the nominees presented by the committee. The committee’s list shall be distributed to or made available to members, and any written nominations received by the Secretary from members of the Division prior to May 15 shall be included on the ballot. The list of all nominees shall be distributed to or made available to members at least two weeks prior to the election on September 1. The ballot shall be distributed to voting members and affiliates in a manner that ensures (1) fair balloting that is open to all eligible members, (2) anonymity, (3) protection against fraudulent balloting, (4) ballot archiving, and (5) timely reporting and archiving of balloting results.

Section 4. Term of Office

a. The Chair, the Chair-Elect, and the Immediate Past Chair shall each serve one year, or until their successors are qualified.

b. The Secretary, the Treasurer, the Member-at-Large of the Executive Committee, the Councilors, and the Alternate Councilors shall each serve three-year terms. The election of the Secretary and the Member-at-Large of the Executive Committee shall be held in years divisible by three, and that of the Treasurer in the next year following. If the number of Councilors is exactly divisible by three, an equal number shall be elected each year. If the number of Councilors is divisible by three with a remainder of one, the extra election shall be held in years divisible by three, and if the remainder is two, the extra elections shall be held in years divisible by three, and in the next year following. The scheduling of elections for Alternate Councilor shall be done similarly.

c. The terms of officers shall begin on January 1 following the election.

d. In the event of a vacancy in the office of Chair, the Chair-Elect shall assume the added duties of the Chair for the unexpired term. All other vacancies in any elected position shall be filled by the Executive Committee via a secret ballot, to constitute an interim appointment for the period up to the next annual election, at which time the Division shall elect a MEMBER to fill out the unexpired term, if any.