Immediate Past Chair

Term of Office: 

One year. The office is assumed on January 1 of the calendar year immediately following the term of office as Division chair.

Responsibilities: 

The principal responsibility of the immediate past chair is that of advisor to ensure continuity of Division plans, activities, etc., unless other duties are designated in the Division's bylaws. As requested by the chair, the immediate past chair may also assist with appointments for committees, because of his or her Division experience and knowledge of Division members. The immediate past chair fulfills his/her responsibilities through exemplary performance of the following activities:

  • Assist the Division secretary in the preparation of the annual report covering the year of his/her term of office as Division chair.
  • If possible complete any projects initiated during the previous two years in office.
  • Attend Division Executive Committee and business meetings; attend any other Division meeting at the request of the Division chair.
  • Upon completion of term of office, share all relevant files with the incoming immediate past chair.
  • Perform other duties as requested by the Division chair or as prescribed by the Division bylaws.
  • Serve as the Public Relations Officer for the Division.
Timetable: 

January:

  • Submit highlights of the prior year's activities to the Division secretary to assist in the preparation of the Division annual report: The annual report is the responsibility of the officers who served during the year covered by the report. The report should include an accounting of the past year's planned goals and objectives, as well as those planned for the coming year. The outgoing officer drafts that portion of the report covering the past year, and the incoming officer drafts the plans for the coming year.

March/April:

  • Discuss potential election slate in conjunction with the committee on Personnel and Nomination at Division's Executive Committee meeting.

July:

  • Submit items to the Division chair for inclusion on the fall Executive Committee agenda.

August/September:

  • Attend Division's Executive Committee meeting at fall national meeting of the Society; attend business meeting. Review the Division procedures manual for sections relevant to the office of immediate past Division chair. Submit changes to the Member-at-Large for presentation to the Executive Committee.

December:

  • Prepare files for transfer to the incoming immediate past chair by January 1. Forward to the Division secretary all original documents of potential long-term value that are not needed in the fulfillment of the responsibilities of the immediate past chair. Begin preparation of the immediate past chair's annual report to assist the Division secretary in the preparation of the Division annual report.