Councilors/Alternate Councilors

Term of Office: 

Three years. The office is assumed on January 1 of the calendar year immediately following election by the full members (not affiliate members) of the Division. Note: A councilor is an officer of the Society; the term of office is set by the ACS bylaws, as is the number of councilors for each Division.

Responsibilities: 

The primary responsibility of a councilor (and the alternate councilor who is the substitute representative in the absence of the councilor) is to serve as a Division representative to the Society through active participation in the decisions and activities of Council. A councilor fulfills his or her responsibilities through exemplary performance of the following activities:

  • Maintain an awareness and understanding of all issues brought to Council for consideration and/or vote.
  • Inform the Division Executive Committee of all issues to be discussed or voted upon by Council and the potential impact of those issues upon the Division.
  • Represent the Division through attendance at Council meetings held at national meetings of the Society.
  • Vote on Council issues as directed by the Division Executive Committee.
  • Report to the Division Executive Committee and Division members, via the newsletter and website, on all issues discussed at Council meetings that may be of interest. Note: Division councilors should alternate the responsibility of writing summaries of each Council meeting and determine in advance of each meeting who will assume that responsibility; however, the draft should be circulated to all of the Division councilors to ensure the accuracy and comprehensiveness of the final report.
  • Attend the Division Executive Committee meetings and business meeting to report on Council activities; attend other official Division meetings upon the request of the Division chair.
  • Seek appointments to, and actively participate in, committees of the Society.
  • Serve on Division committees and taskforces at the request of the Division chair.
  • Perform other duties as prescribed by the Division bylaws (be specific).
Timetable: 

February:

  • Review Council agenda book for the meeting to be held at the spring national meeting of the Society in order to understand all of the issues that will be discussed and/or voted upon. Confirm attendance at the spring Council meeting with the Division secretary. (If unable to attend the Council meeting, ensure that the alternate councilor is prepared to represent the Division.) Submit items to the Division chair for inclusion on the spring Executive Committee agenda.


March:

  • Prepare councilor's report for presentation at the Division's Executive Committee meeting to be held at the spring national meeting of the Society.


March/April:

  • Present councilor's report at Division Executive Committee meeting and Division business meeting, If appointed to serve on a Division or Society committee, attend its meetings scheduled to take place at the national meeting. Represent the Division's interests at the Council meeting.

April:

  • If designated to do so, draft within 2–4 weeks after the spring Council meeting a written summary of the issues discussed and/or voted upon at Council that may be of interest to Division members. The draft is to be circulated to all of the Division's councilors in order to ensure the accuracy and comprehensiveness of the report. The final report should be submitted to the newsletter editor and Webmaster.

July:

  • Submit items to the Division chair for inclusion on the fall Executive Committee agenda.

July/August:

  • Review Council agenda book for the meeting to be held at the fall national meeting of the Society in order to understand all of the issues that will be discussed and/or voted upon. Confirm attendance at the fall Council meeting with the Division secretary. (If unable to attend the Council meeting, ensure that the alternate councilor is prepared to represent the Division.) Prepare councilor's report for presentation at the Division Executive Committee meeting to be held in the fall.

August/September:

  • Present councilor's report at the Division Executive Committee meeting and Division business meeting. If appointed to serve on a Division or Society Committee, attend its meetings scheduled at the national meeting. Represent the Division's interests at the Council meeting.

September:

  • If designated to do so, draft within 2–4 weeks after the spring Council meeting a written summary of the issues discussed and/or voted upon at Council that may be of interest to Division members. The draft is to be circulated to all of the Division's councilors in order to ensure the accuracy and comprehensiveness of the report. Submit the final report to the newsletter editor and Webmaster.

December:

  • Review the files. Forward to the Division secretary any documents of potential long-term significance to the Division that are not needed by the councilor or alternate councilor in the fulfillment of his/her duties. If not continuing in the office of councilor or alternate councilor, prepare the files for transfer to the incoming councilor/alternate councilor by January 1.

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