Standing Committees

Executive Committee
Purpose:

The Executive Committee serves as the Senior Management Team responsible for ensuring the overall growth and financial health of the Division.

Composition:

The composition of the Executive Committee is dictated by the Division's bylaws. The Executive Committee consists of the elected Division officers—the chair, chair-elect, immediate past chair, secretary, treasurer, member-at-large, councilors, alternate councilors—and the editor of the Journal of Chemical Education and director of the Division of Chemical Education Examinations Institute who are appointed by the Boards of their respective activity. These officers are voting members of the Executive Committee.

Term of Office:

The terms of office of elected officers is three years as dictated by the Division bylaws.

Responsibilities:
  • Develop, implement, and monitor the Division's strategic plan; review annually and revise as needed.
  • Ensure that the Division's administrative framework supports the Division's current goals.
  • Oversee the finances of the Division and ensure the Division's overall financial health.
  • Monitor the planning and operation of the Biennial Conferences on Chemical Education.
  • Review operation of the ACS Division of Chemical Education Examinations Institute.
  • Review the operation of the Journal of Chemical Education.
  • Provide management guidance to the Division's committees to ensure that their activities are in alignment with the Division's mission, goals, and objectives, as well as those of the Society.
  • Maintain an awareness and understanding of the current needs and expectations of Division members.
  • Ensure that the Division's activities (technical programs, membership recruitment, educational outreach, etc.) meet members' needs.
  • Ensure that the Division adapts to meet the changing needs of its members as the science of chemistry and its supporting technologies evolve.
  • Encourage cooperative ventures within ACS and with other societies at the local, regional, national, and international level.
  • Ensure that the Division operates in accordance with the Division and Society bylaws.
  • Communicate on a regular basis with Division members; facilitate interactive communication.
  • Communicate and work in cooperation with ACS Headquarters and ACS Governance.
  • Encourage and recognize member participation in ACS Governance.
  • Recognize and reward member contributions to the Division.
  • Ensure that succession planning is in place for all key Division leadership roles.
  • Lead by example.
Timetable:

The timelines for each elected member of the Executive Committee are detailed in Sections 1–7 of the Duties and Responsibilities of Elected Officers. In addition, the committee may be called on by the Chair for discussion and voting on issues at any time throughout the year.

January-February:

  • The Division treasurer or the immediate past treasurer drafts the Division annual financial report. The Division annual financial report is written by the person who served as treasurer during the year covered by the report. The committee receives reports form the standing committees and formulates action items for the Executive Committee and Business meetings for the spring national meeting of the Society.

February:

  • The Division treasurer or the immediate past treasurer circulates the Division annual financial report to the current Division chair, to the finance committee, and to all those who served as Division officers during the year covered by the report. The Committee reviews the report to ensure its accuracy and comprehensiveness. Changes are made to the report as required.

March:

  • Upon approval of the Division chair, the treasurer or immediate past treasurer submits the Division's annual report of its activities to the ACS Office of Divisional Activities by March 1. The financial report may be submitted separately by March 15.

March-April:

  • The committee holds an open meeting at the spring national meeting of the Society. The committee takes action on the agenda items and receives oral reports from selected committees. Any member of the Division may bring an item to the floor. The Chair conducts an open business meeting to inform the membership of the state of the Division and of the actions taken by the committee since the previous meeting during the spring national meeting of the Society.

April:

  • The committee secretary circulates the minutes and action items of the finance committee meeting, the executive committee meeting, and the business meeting to all executive committee members.

June:

  • The treasurer issues a call for input to the following year's budget to all committee chairs.

July:

  • The committee receives reports form the standing committees and formulates action items for the Executive Committee and Business meetings for the fall national meeting of the Society. The committee members submit items to the Division chair for inclusion on the fall executive committee agenda. The secretary distributes the agenda and schedule for the fall executive committee meeting to executive committee members.

August/September:

  • The committee holds an open meeting at the fall national meeting of the Society. The committee takes action on the agenda items and receives oral reports from selected committees. Any member of the Division may bring an item to the floor. Committee members completing their terms of office are recognized and thanked for their service. The Chair conducts an open business meeting to inform the membership of the state of the Division and of the actions taken by the committee since the previous meeting during the fall national meeting of the Society.

December:

  • The committee chair sends thank-you letters to all committee members who completed their terms of office. The committee chair prepares for the transfer of files to the incoming chair by January 1. The Division treasurer begins drafting the Division annual financial report.

Theme by Danetsoft and Danang Probo Sayekti inspired by Maksimer