Standing Committees

New Member
Purpose:

The New Members Committee focuses on programs and activities that welcome and meet the needs of new members of the Division. The Chair of the Membership Committee and the New Members Committee work closely together to meet the needs of all Division members.

Composition:

The committee consists of a chair appointed by the Division chair and subject to the approval of the Division Executive Committee. The committee chair nominates approximately 6 or as many members as deemed necessary to meet the committee objectives . In general committee members will have been part of the Division less than seven years. Members are appointed by the Division chair.

Term of Office:

The chair serves a three-year term and may have previously served as a member of the committee. Members are appointed for three-year terms that are staggered to ensure continuity.

Responsibilities:
  • Develop programs addressing new members' needs and interests; frequently these will address the involve issues of concern to graduate students and post-doctoral fellows and junior faculty in the pretenure stage of careers.
  • Communicate to new members via a welcoming letter and include other Division information (Division newsletter, flyers describing Division activities and projects such as the ACS Division of Chemical Education Examinations Institute, the Journal of Chemical Education, and Web site information.
  • Follow-up with those who have canceled Division membership to determine the cause of the cancellation and to attempt to renew their membership.
  • Communicate to all those whose names are provided by ACS Headquarters as being interested in the Division; send copies of the Division recruitment brochure.
  • Develop and maintain an inventory of Division recruitment brochures, which contain membership applications; review annually for possible updating.
  • Operate Division recruitment tables outside technical program meeting rooms at each national meeting of the Society.
  • Utilize the bimonthly membership rosters received from secretary ACS Member and Subscriber Services as a resource to identify new and canceled members.
  • Report to the Executive Committee on the status of new members to the Division.
  • Write articles for the Journal of Chemical Education to highlight Division membership; use as potential recruitment tools.
  • Attend forums for Division membership chairs that are scheduled at National meetings by the Divisional Activities Committee.
Timetable:

January:

  • The committee chair submits the committee annual report to the Division secretary by February 1st to assist in the preparation of the Division annual report. Note: The committee's annual report is the responsibility of the chair who served during the year covered by the report. The report should include an accounting of the past year's planned goals and objectives, as well as those planned for the coming year. The committee chair submits a note to the Newsletter editor of the time and location of the open committee meeting at the Spring national ACS meeting.

February:

  • The committee chair drafts the committee report for review at the Division Executive Committee meeting scheduled for the spring. National meeting, submits items to the Division chair for inclusion on the spring Executive Committee agenda, requests a room from the Division secretary for the committee meeting to be held at the Spring National meeting. The committee chair distributes the agenda and schedule for the spring committee meeting. The committee chair notifies the Society ACS division of graduate affairs the time and location of the open meeting of the committee.

March/April:

  • The committee holds an open meeting at the spring National meeting of the Society. The committee chair attends the Division Executive Committee meeting, if a member, or at the request of the Division chair. The chair or a committee representative attends the Division Program Committee meeting in order to coordinate symposia related to new member's interests at national meetings. The committee chair or representative attends any Membership chair forum scheduled by the Committee on Divisional Activities. The membership chair reports on the status of the Division membership at the division business meting. The committee shares with the membership committee the oversight of a membership table outside the Division's technical program room(s) and High School Day meeting rooms.

April:

  • The committee chair or secretary distributes minutes and action items of the committee's spring meeting to all attendees at the meeting. The committee chair submits a note to the Newsletter editor of the time and location of the open committee meeting at the fall national ACS meeting.

July:

  • The chair submits a report to the Division chair for inclusion on the fall Executive Committee agenda and distributes the agenda and schedule for the committee meeting to all committee members for the fall national meeting of the Society

July/August:

  • The committee chair drafts the committee report for review at the Division Executive Committee meeting scheduled for the fall. The chair submits to the Treasurer a committee budget request for the following calendar year and to the Division Chair a list of candidates for new committee members to replace those completing their terms of office in the current calendar year. The committee chair notifies the Society ACS division of graduate affairs the time and location of the open meeting of the committee.

August/September:

  • The committee holds an open meeting at the spring National meeting of the Society. The committee chair attends the Division Executive Committee meeting, if a member, or at the request of the Division chair. The chair or a committee representative attends the Division Program Committee meeting in order to coordinate symposia related to new member's interests at national meetings. The committee chair or representative attends any Membership chair forum scheduled by the Divisional Activities Committee. The membership chair reports on the status of the Division membership at the division business meting. The committee shares with the membership committee the oversight of a membership table outside the Division's technical program room(s) and High School Day meeting rooms. The Division membership recruitment brochure is reviewed for possible updating.

September:

  • The committee secretary distributes the minutes and action items of the committee's fall meeting to all attendees.

October:

  • The chair requests from the membership chair the e-mail addresses of members who have been part of the Division for seven or fewer years for Division mailings pertaining to new members scheduled for the following calendar year.

December:

  • The committee chair sends thank-you letters to all committee members who have completed their terms of office. If completing his/her term of office, the chair prepares the files for transfer to the incoming chair by January 1. All original documents of potential long-term value, if not needed by the chair in the fulfillment of his/her duties, are forwarded to the Division secretary. The committee chair begins the draft of the committee annual report.

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