DivCHED Policies & Forms

UPDATED DECEMBER 2022

POLICIES

  1. Operations Manual
    This procedures manual serves to formally 1. Provide the by-laws of the division in a readily accessible form to all the membership; 2. Describe the duties and responsibilities of elected Division officers; 3. Describe the duties and responsibilities of Division committees and task forces; 4. Document all recurring events of the Division officers and committees and provide an annual Division milestone calendar to ensure that all such events are satisfactorily planned, coordinated, and completed in a timely manner.
  2. Financial Sponsorship Policy
    Policy approved in Nov. 2021 by the Division regarding requests for financial support and sponsorship outside the DivCHED.
  3. Travel Reimbursement Policy
    The travel reimbursement policy was approved by ExComm in November 2021. Please complete this form to request reimbursement.
    • Reimbursement Table
      A spreadsheet summarizing the travel policy and reimbursements allowed for each office and committee.
    • ACS Reimbursement of Counselor Travel Expenses
      Councilors (or alternates, or other designated substitute) that attend the Council meeting may request up to five days of travel reimbursement. In addition to the standard Division Travel Reimbursement Form (above) the individual requesting reimbursement for attending Council must submit this form, and a copy of their voting card not later than 21 days after the close of the meeting. To be updated in 2022, ACS Council Meeting is virtual for the Fall 2021 Meeting.
  4. ​​​​​​​​​​​​​​ACS DivCHED Meeting Conduct Policy
    The Division of Chemical Education of the American Chemical Society (ACS DivCHED) includes members that vary in ethnic/racial background, gender, sexual orientation, and disability status, as well as professional/career level and area of expertise.
  5. Social Media Policy

​​​​​​​FORMS

Payments and Reimbursements

  1. Reimbursement Request Form
    Authorized individuals will use this form to request reimbursement of expenses paid on behalf of the Division or Board of Publication. Division Officers, GSSPCs, IAC, and other committees will use this form to request reimbursement for expenses such as advertising posters, purchases of supplies or software, or other items. It is expected that these requests will be forwarded promptly, and not more than 21 days after the purchase.
  2. Travel Reimbursement Form
    This form is to be used to request reimbursement for any travel costs as per the Division of Chemical Education Travel Policy. A copy of the completed form will be emailed to you upon completion for your records. Used by members of the Executive Committee, Finance Committee, Board of Publication, Meeting Program Chairs, and selected individuals invited to attend the Executive Committee session. This form must be submitted not later than 21 days after the close of the meeting.
  3. Check Request Form
    Authorized individuals will use this form to request that a check be sent to an individual or organization to pay for purchases such as advertising posters, purchases of supplies or software, a grant or contribution to that organization, an award to a Regional High School Teacher Award winner, other individuals receiving an award (cash prize), or other items.
  4. Request to Create an Invoice
    Use this form to request that the Division send someone an invoice for services we provided or for a promised donation. GSSPC, IAC, and other committees that have a commitment from an individual or company to provide support will use this form.
  5. Grant Payment Request Form
    Individuals who have been awarded grants by the Passer Fund, International Activities Committee, or a Division Travel Grant use this form to request payment of their grant funds. They must submit the appropriate receipts, and a report on their activities, as required by the granting committee. The report, Payment Request, and receipts are to be returned within 21 days of the completion of the travel or award activity.

Reports

  1. Grant Award Report Form
    This form is to be completed by the chair of the granting committee to record information about awards they have made.

Other

  1. Contribute to DivCHED.org
    Submissions will be reviewed before listing. Allow 4-6 days between submission and posting. 
  2. Nominations for DivCHED Committees & Elected Positions
    Get involved. Submit your interest to join a DivCHED committee or board. Your request will be forwarded to the DivCHED Committee on Personnel and Nominations.
  3. Contact Us
    Contact DivCHED with your questions and inquiries using this form. Your message will be answered in 1-2 business days.